Skip to main content

Registration of Graduate Student Groups

Register Annually with McDougal Graduate Student Life (GSL) in GSAS -  Yale Connect (on Orgsync) - new online system

  • Graduate School and graduate and professional student (G&P) organizations which cross departmental or school lines, and which meet the rules below, should register annually with the office of Graduate Student Life at the McDougal Center (McDougal GSL Office) in GSAS.
  • GSAS Registered orgs. may request McD GSL funds, use of Center meeting space, and consult with the McDougal Graduate Student Life staff for advice & support.
  • Registered Orgs, including those receiving McD GSL funding, can submit events to the weekly McDougal GSL e-notes to publicize them to the graduate community.

For 2017-18, the McDougal GSL - GSAS Organization Registration process is now online

  1. Existing and new grad organizations request to register with McD GSL using the new system online.
    • Please read the registration guidelines on this page before attempting to register a new organization, as only certain types of orgs. are eligible to register with McDougal GSL-GSAS.
  2. One group leader must Login with Yale Netid to Yale Connect on the Orgsync platform to register or renew a new group with GSAS - McDougal GSL
  3. Choose “Organizations” from home screen
  4. Click “Register New Organization” (green button)
  5. Choose GSAS- Graduate School - to register with McDougal GSL if eligible
    • ​See McDougal GSL-GSAS registration info Below
    • If not eligible for McDougal GSL-GSAS registration as an organization, see other possible umbrellas in Yale Connect, or contact McDougal GSL by email for advice.
  6. Complete GSAS Registration form, get approval (up to 5 business days, usually less). 
  7. Once approved, Begin setting up and using your new Organization portal online to manage your group.

Please read before you complete the registration process online:

Orgs. that CAN request to register with McDougal GSL-GSAS

  • GSAS Interdepartmental and inter-school G&P organizations, if they have a majority or plurality (largest group) of Graduate School of Arts and Sciences (GSAS) members
  • Cultural, international or nationality graduate-focused organizations
  • Multicultural and diversity graduate organizations for diverse ethnicities, women's groups, and LGBTQ grad students
  • Graduate personal or special interest orgs - performance, music, hobbies, sports, intellectual activities
  • Career and professional development organizations for graduate students, esp. interdepartmental ones
  • Community service, volunteer or outreach grad orgs  -may also wish to pursue affiliation with Dwight Hall
  • Religious and spiritual life groups mainly for Yale graduate students - may also affiliate with the Chaplain's office
  • Spouses and partners of grad students organization
  • Official Student Governance groups such as GSA or GPSS may register to establish a portal on the new online system. These groups maintain formal charters with the University that define their presence and activities.

Not Eligible - Orgs. or events that can NOT register with McDougal GSL:

  • One-time events
  • Political groups for a particular party, single-issue item or agenda. We encourage you to join local groups.
  • Graduate orgs. with primarily outside sources of recognition and primarily non-Yale affiliated sources of administrative and funding support
  • GSAS department-specific, academic, or research-focused groups (i.e., History Dept. PhD students group, graduate dept. colloquia and symposia, grad conference planning groups, research groups, some of which receive support from GSAS Dean's fund). Such academic focused groups can exist within a specific graduate department and do not need to register with McDougal GSL-GSAS. These groups are not eligible to request funding from McDougal Graduate Student Life in GSAS.
    • Some academic  dept. groups may wish to request the creation of a “portal” in Yale Connect-Orgsync to allow them to share papers, plan talks or conferences, and communicate with students in their PhD program.
    • Academically-focused single department grad organizations can request to register under the DGS-DUS Umbrella in Yale Connect, which houses academic programs (as opposed to the student life and co-curricular orgs in McDougal GSL-GSAS)
  • Organizations made up mainly of student members from a single or multiple Professional School, meaning mostly non-GSAS members (i.e., Women in Law). These groups maintain primary registration with the school of focus.

Other Registration Guidelines

  • Religious, spiritual, or ethical study groups should request to affiliate with the Office of the University Chaplain and follow its guidelines for participating members of Yale Religious Ministries or campus groups. Grad focused orgs or fellowships may request to register with McDougal GSL, if eligible.
  • Regular research discussion groups do NOT register with McDougal GSL in GSAS. Departmental or research-focused groups can request support from the GSAS Dean’s Fund for Graduate Student Colloquia
  • Conference-organizing groups can seek support from the GSAS Dean’s Fund for Graduate Student Symposia

Membership Guidelines for Organizations Seeking Registration with McDougal GSL

  • Open to all eligible G&Ps: Groups or organizations should be open to all Yale graduate and professional students, postdoctoral fellows, and spouses/partners/affiliates who meet the membership criteria or who express an interest. 
  • Majority GSAS or GSAS-focused: In general, a majority of the members (or potential members) and officers of the group should be students in the Graduate School of Arts and Sciences to register with McDougal GSL, since the Center is a part of GSAS.
    • Plurality in GSAS: GSAS Students are the largest percentage. If there is no clear majority of membership, Graduate School students must constitute the largest percentage of members - a majority or a plurality (approximately 35-49%). Students in other Yale graduate and professional schools, post-doctoral fellows, faculty, and spouses or partners may also be members of the group. 
    • Limited undergraduate members: If undergraduates are eligible to be members of the group, they may not comprise a majority of the members or potential members, nor should they hold the majority of leadership positions within the group. Undergraduate groups currently seek recognition and support from the Yale College Dean’s Office.
  • Size and Sustainability: We give preference to orgs. whose size and long-term existence is sustainable, extending beyond the time of a single grad student or small group of students in the Graduate School community. 

Starting a New Graduate Student Organization 

In an initial application, you must provide evidence of prospective membership, such as an interest sign-up list or an active e-mail list. You also can provide an estimate of potential membership, such as the Graduate School student nationality statistics from OISS, or number of departments and schools if field-related. 

  • Provisional registration: Orgs whose potential or actual membership is very small (i.e., fewer than 15-20 GSAS students) may be registered provisionally for a year as they seek to increase membership. 
  • Small groups: Orgs that have a defined but relatively small size, such as a 16-member chorus or a ten-person bible study fellowship, may be permitted to register if their membership is varied and sustainable over time.
  • Associations: The GSL Office encourages members of very small new orgs to join with similar groups in an association or to broaden their criteria for membership to be more inclusive. The Graduate Musicians Collective is an example.