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New Student Check-in Process and Required Documents

2020 New GSAS Student Online Check-in Process includes the following items 
August 3- Sept. 30:

  • ID Distribution by local mail – request upon arrival when in New Haven area

  • Setup Stipend Payment option if receiving a stipend from GSAS - review Aug. 3 Dean’s Memo

  • Complete I-9 Form online

  • OISS Orientation and Check-in for International Students - Aug. 20 & 21, schedule in Yale Connect

Mid-August 2020 - Online “Check-in Process” begins (login to Yale Connect online GSAS First year schedule for more details)

YALE Student IDS -  distributed by US Mail to addresses in Greater New Haven area:

  • Upon arrival in New Haven, complete the online ID Mail address request form (login to Yale GSAS Admissions system required). 

  • After Requesting, New Yale IDs are mailed to new GSAS student’s local address in New Haven area only (ID de-activated) - visit Yale Connect Checklist for more information.

  • When you receive your Yale ID, request to activate it (see instructions sent with ID).

    • Before Activation, the system will check for any Holds for Health, Transcripts and COVID Safety requirements.

    • If on a hold, your request to activate will be denied; you will need to clear any holds using the instructions provided in the activation request denial screen.

    • Once any holds are cleared, you can request to activate your ID.

  • IDs will be mailed in batches weekly from Aug. 13- Sept 30.

  • GSAS Admissions staff are prioritizing mailing IDs to students in the local area at this time.

I-9 form process starts online, then in person when in New Haven area

An  I-9  is a US government form required to verify eligibility to be paid by Yale University.  This year the I-9 Form Process begins online. Complete the online I-9 Form online. Collect a photo ID and your REQUIRED  I-9 FORM DOCUMENTS and bring them with you if you are moving to the New Haven area.

I-9 Form Instructions:

Yale is now providing remote verification for new student I-9 documents, in keeping with the Department of Homeland Security’s guidance on limiting physical proximity due to COVID-19. However, once normal operations resume, all students who were onboarded using remote verification must report to one of Yale’s I-9 Centers on campus for in-person verification of identity and employment eligibility.

New Yale Students will find their I-9 form in their Yale Workday inbox (Login to Workday with Netid). For assistance with completing the form in Workday, follow the steps in the Onboarding for New Employees guide.

Please visit: Submitting your I-9 Form and submit your documents using the Remote I-9 Verification for New students webform.

Two Additional but Separate Processes which may be relevant to you:

REQUIRED: International Student Online Orientation and check in – All International Students must attend a separate Orientation Check-in at a virtual session held by the Office of International Students and Scholars (OISS)

  • August 20 + 21: For GSAS Students, these required OISS Sessions are scheduled on August 20 and 21 at two different times to accommodate students within and outside the US.
  • Visit your GSAS First Year Group on Yale Connect for schedule and to Sign up for your specific session. Must attend.

Graduate Dormitory & Apartment Move-in is scheduled and managed by Yale Housing and is not part of GSAS check-in. You will not get your actual Yale student ID from graduate housing, but they will provide a temporary access card if needed for your residence building. Please return the temporary access card to Housing as instructed, once you get your new Yale ID card and activate it.